Change someone's days or balance

One person

1. Open Crew and find the person.
2. Under their name, each type that keeps a balance has a box, for example Vacation days in 2026 (3 used).
3. Type the days they get this year and tap Save days.

What they have left is those days minus what they've used. Their page and every request they make show the new number straight away.

Everyone, for a type

In Settings, under Time off types, Days each person starts the year with is the starting number for that type. It's used for anyone whose days for the year aren't set yet: new people, and everyone when a new year starts. Someone whose days you've already set on Crew, or who has already asked for that type this year, keeps their own number, so change theirs on Crew.

Used days

Crew Off counts used days itself, from approved time off. You can't type them in.

• Approving takes the work days off their balance.
• Cancelling approved time off gives them back.
• An approved change moves the days with it.
• A denied or cancelled request that was never approved changes nothing.

To give someone days back for any other reason, raise their days for the year on Crew.

Days, not hours

Balances are in whole work days. A request counts only your company's work days, so Friday to Monday is two days when your crew works Monday to Friday. Half days and hours aren't built yet.

A new year

Each calendar year starts again at the type's starting number. Days left over don't carry over by themselves: to carry some over, raise that person's days on Crew in the new year.

Time off that runs from one year into the next counts against the year it starts in.

Crew Off doesn't apply any law about vacation pay or sick leave. The numbers are yours to set. See Time off types and balances.